EMHA Board Meeting Minutes
Board Meeting - March 31, 2011
Location: Conference Baptist Church
Attendees:
- Board / Committee Members:
- President, Secretary — Glenn Vandine
- Membership — Andy Potter
- Weed Committee — Judy Ostenaa
- Residents:
- Steve Hoy
- Debby Humphrey
- Jim Gorman
Not in Attendance (Absent Board Members provided notice of not being able to attend this Board meeting):
- Board / Committee Members:
- Covenants Control — Mark Kelly
- Architectural Review — Steve Rooney
- Treasurer — Gary Justus
- Special Events — Cathy Goodheart
Session commenced at approximately 7:01 PM
- Glenn opened the meeting.
- Glenn mentioned the Board Meeting Minutes can be found on the EMHA website at http://www.emha.us.
- Gary was absent and was not able to provide the Financial Report.
- The Board will ask Gary to provide a summary financial report in the next quarterly newsletter.
- Steve was absent and was not able to provide an update for the Architectural Review Board.
- There were no open issues at this time.
- An article was included in the latest Newsletter about the ARB.
- Mark was absent and was not able to provide the Covenants Control Report.
- We're aware of one major issue - junk vehicle in the front yard and
fence being erected without written approval from the ARB - Board is
requesting these items to be resolved ASAP.
- Andy provided an update for Membership.
- There are 490 Properties in Evergreen Meadows - the Board
represents this community - there are 43 properties near but not in the
EMHA (this includes Evergreen Springs and other areas like Summit Trail)
- there are 286 paid members (voluntary dues - $35 per year) - 60%
paying members - there are opportunities to increase the membership.
- Jim Gorman - are there opportunities to advertise to increase the
membership - how about demonstrating the benefits and features to
membership in order to create a 'carrot' for all those who aren't
currently members?
- Judy suggested that we utilize LAM Tree Service for weed control -
opportunity to offer a discount to member residents for weed control -
possibly a discount - we really need to get on board with the fire
mitigation process - can LAM help with that as well.
- We have a new volunteer for helping with Special Events, Cathy
Goodheart. She was absent and was not able to provide an update, but
the 2011 events are listed in the latest newsletter.
- Glenn mentioned the next event is the Easter Egg Hunt on April 16th - need volunteers to stuff eggs.
- Debby mentioned an idea about having a table setup to collect
membership - should have a flyer to illustrate the benefits of being a
member.
- Coming this summer - Neighborhood Garage Sale - July 15th - 16th - Members get their names in the listing in the newspaper.
- Judy provided the Weed Report
- There is a new page on the EMHA website illustrating the various
noxious weeds in our community - we need to be concerned about the
various grass weeds as well - if there was a fire, the grassy areas can
be very dangerous - Jim mentioned that he carries a spray bottle of
Roundup when he walks his dog - people should also cleanup after their
dogs.
- Spring is best time to spray weeds - we should spray within the next
couple and then again in early to mid August - Debby provided a motion
to contract LAM Tree Service to spray the common areas in Evergreen
Meadows.
- There are 5 common areas that need to be sprayed - Judy would like
to plan a weed day, sometime in June - how about a weed education day -
anyone with ideas should contact Judy at 303.674.5614.
- Glenn provided the Landscaping Committee Report.
- Due to lack of volunteers, need to cancel the Clean-up Day and Slash
Day this year, but it’s not too late if there are volunteers interested
in helping - last year, Clean-up day was in May and a couple weeks
later, we had Slash Day.
- Andy suggested that we consider doing the Clean-up Day again next year, on an every other year schedule.
- Unfinished business items
- Need more volunteers.
- Jim mentioned the primary reason for him being here is fire
mitigation - in 2009, we had less than 10 fires up to this point in
Colorado and so far, in 2011, we’ve had 38 fires in Colorado - DMP does
not clean-up the falling trees - with the Board’s approval, Jim would
like to call the DMP and Forest Service to bring the timber down to the
road and cut it - we would award folks without firewood to keep the
firewood - DMP 303.697.4545 AJ Tripp Adderson.
- New Business items.
- New items mentioned below in Action Items.
- Next Board Meeting is on June 2nd - we can advertise.
Meeting adjourned at 8:28 PM
ACTION ITEMS AND NEXT STEPS
From Previous Board Meeting:
- Contact the Board, if you’re interested in assisting with Events or other volunteer opportunities.
New Items:
- Follow-up with Ryan at LAM Tree Service - contract to spray Judy Ostenaa by 4/15/11.
- Setup Membership table at Events - Glenn Vandine.
- Call DMP to discuss what EMHA doing fire mitigation - Jim Gorman by 4/30/11.
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