EMHA Board Meeting Minutes
Quarterly Board Meeting and Annual Homeowners Meeting - February 23, 2012
Location: Conference Baptist Church
Attendees:
- Board / Committee Members:
- President — Glenn Vandine
- Landscaping, Fire Mitigation — Steve Hoy
- Treasurer — Gary Justus
- Residents:
- None
Not in Attendance (Absent Board Members provided notice of not being able to attend this Board meeting):
- Board / Committee Members:
- Membership — Andy Potter
- Special Events — Cathy Goodheart
- Covenants Control — Tom Kist
- Weed Committee — Judy Ostenaa
- Architectural Review Board — Alan Rockwood
Session commenced at approximately 7:07 PM (MT)
- Glenn opened the meeting and mentioned the Board Meeting Minutes can be found on the EMHA website at http://www.emha.us.
- Upcoming Special Events
- Easter Egg Hunt
- Summer Picnic
- Berrian Mountain Hike
- Community Clean-Up Day
- Landscape Report
- Slash Removal: Glenn returned the check for 285
Rental for $100 to Gary to void the check, we'll revisit the JeffCo open
space during the summer months - should we organize a Slash Removal
Event? We'll publish information about the slash collection sites
throughout the summer - DMP doesn't have funds available to help, but
there's a possibility that JeffCo will help with the JeffCo open spaces.
- Weeds: Judy most likely will not be available to
assist with Weed Spraying this year, we spend approximately $2,000 per
year, there may be an opportunity to reduce that amount via "spot
spraying", we'll be asking for bids from other weed spraying vendors.
- Signage: Steve provided a deck about the approach
for the signage project - sign history & background, questionnaire
results, Contractor Summary, Requirements & Next Steps - can we
earmark an amount of the budget - the Board directs the tentative
direction for Steve Hoy to develop a proposed budget of up to $15,000 to
provide a proposal for signs for up to 5 entrances, which includes an
implementation schedule, over a proposed period of time - Gary provided
the second motion.
- Gary provided the Treasurer's report
- Glenn proposed to adopt the 2012 budget and Gary provide the second
motion- we can allocate funds in the future for the above-mentioned
signage proposal.
- Postage fees have decreased and legal fees have remained consistent due to legal fees associated with covenant issues.
- Glenn provided the ARB report from Alan
- We have received inquiries and approval requests from four homeowners
- 1/25 home on Grizzly Way - request to have contractor install
composite siding with stone veneer trim on existing structure, no color
change. Status - approved.
- 2/06 Amadio Home location not known - inquiry about installing a
greenhouse structure on a garden area. Status - additional information
was requested from the homeowner that has not been received. (May well
be a non-issue.)
- 2/14 home on Swaps Trail - request for approval of garage and
second story addition. Status - architectural drawings have been
received, approval pending (I would recommend approval if it is on the
agenda tonight.)
- 2/17 home on Malamute Drive - inquiry for need for approval and
potential contractors. Status - confirmed need for approval and
waiting for more definition of project scope.
- New issue for the perhaps next meeting: I would propose a joint
effort by ARB, Landscaping and weed control to sponsor and award/prizes
for the best landscaping project at the driveway or home entry that use
native plants and enhances the curb appeal of the property. If we have
a Christmas Light award why not landscape project. (I'm not suggesting
that the Lighting awards be dropped).
- Glenn provided the Covenants report
- Issue with neighbor dispute - provided letter for Mark to review, Glenn to follow-up
- Remaining issues: junk vehicle
- Glenn provided the Membership report
- We need to find a volunteer to help with Membership - can we hire
some high school students to create the dedicated mailing and process
the payments - membership drive is normally completed in April
- Unfinished and new business items:
- Contact the Board, if you're interested in assisting with Events or other volunteer opportunities
- Proposal and plan for entrance signs - assigned this to Steve Hoy
- Gary wrote a check for the building use for Conference Baptist Church for $200 which covers 2011 and 2012
- Next meeting is scheduled for May 31st
Meeting adjourned at 8:27 PM (MT) - (reminder to remove the signs announcing the meeting)
ACTION ITEMS AND NEXT STEPS
From Previous Board Meeting:
- Contact the Board, if you're interested in assisting with Events or
other volunteer opportunities - send emails to remind the community -
Residents - Ongoing
- Setup Membership table at Events - Glenn V. - Ongoing
- Proposal and plan for entrance signs - establish a committee - Steve - Ongoing
New Items:
- None
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