EMHA Board Meeting Minutes
for 8/12/08
Present: Glenn, Craig, Freddie, Michelle
- June minutes were approved.
- Role of the board is simply to notify resident of covenant violation
and instruct to follow our covenants. Per example of Violation of
covenant by Armadillo Trail resident our duty was to relay violation of
covenants not to solve the problem. Letter from board was sent to
resident.
- Membership info to be sent out by Glenn
- Garage Sale - big turnout
- Picnic coming up August 23. Want to check an alternative to
grilling out because of the work. Can possibly have subs, pizza. Have
fire truck; check on clown. Will have jumping castle
- ARB
Freddie sent letter July 24 regarding Citation property, and ungaraged
motor vehicle. They have until end of the month (30 days). Will send a
certified letter.
Garage approved for Swaps Trail. Getting county variance for property issue.
Approved painting of a house.
Complaint re old truck, dog, and fencing material. Relayed by board and complaint responded to immediately
- Preparation for the annual meeting.
Proposed to move meeting back to end of September to help in getting new members. New date is September 30.
We need to send out notification of the annual meeting. Glenn will send
what he sent out soliciting board members. Have to have it mailed out
by August 28 to be in hand August 30.
New board members. Have four volunteers.
Send an email to Clara re email blast on board candidates.
- Mailings are 50/50 with e-mail and usps. Glenn and Christy will provide support to aid in transition to new board members.
- Proposed to send out a postcard with all special dates for Evergreen Meadows once a year.
- Look at reducing the frequency of the newsletter, and streamlining
monthly e-mails. Include aggregate reporting of what has been going on.
We should make recommendations to the new board to consider this as
well as the requests we’re getting from members to supply hard copy
versions on a regular basis.
- We should press for email communication rather than written newsletter. Make recommendation to new board to consider this.
- If we don’t get enough board members, will need to collapse
functions. E.g., ARB and covenants; Membership, Finance and
Newsletter. Continue to solicit covenant group members.
- Need to send the results of bylaw amendments to attorneys for updated HOA regs.
- Possibility of resurrecting the phone tree. Look for volunteer to do it. Maybe pair it with the welcoming committee.
- Need to schedule a meeting sometime in the fall. Probably in
November. The new board takes effect January. The meeting in the fall
should be used to help transition responsibilities and knowledge to the
new board.
- Next meeting is the annual meeting on September 30.
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