EMHA Board Meeting Minutes
for 4/2/09
Location:
Conference Baptist Church
Attendees:
Board / Committee Members:
- Carol Pike — President
- Mark Kelly — VP
- Carl Pike — Architectural Review Committee Chair
- Gary Justus — Treasurer / Covenants Control Committee Chair
- Andy Potter — Membership Committee Chair
- Michelle Parr — Social Committee / Activities
Residents / Committee Volunteers:
- Matt Armbruster
- Ingrid Davis
- Bear Mensching
- Debby Humphrey
- Keith Sipos
Session Commenced 7:00 PM:
- Carol Pike opened the meeting and informed attendees that the minutes from the January 2009 Board meeting are posted on-line.
- Gary Justus provided the treasurers report which was approved as presented
- Carol Pike covered the social committee report — announced that the Easter Egg hunt that is scheduled to be at the EM ball field would likely be postponed due to snow storm.
- Andy Potter discussed the new newsletter.
- Feedback from residents on new format and content had been very positive.
- Big change was using Postful web printing / distribution for the newsletter.
- Is both mailed and included as a PDF to residents with emails.
- Andy Potter provided membership report.
- Distributed database report with summary data on resident numbers in EMHA.
- Andy to update and include summary information in next newsletter or put on EMHA website blog. It can now be found at: http://emhanews.blogspot.com/
- Distributed report on residents near, but not included in EM.
- Cannot be official members of EM.
- Do we want to include in newsletter distribution and activities?
- Do we want to do so only if they pay a "donation"?
- Will create a "Friends of Evergreen Meadows" email with cover letter to include with a copy of the newsletter.
- Potentially create an auxiliary group of non-EMHA residents and send them a letter inviting them to pay dues. By paying dues they would receive the newsletter and be able to participate in EMHA.
- Distributed draft membership drive memo.
- Carol Pike indicated that there was no website update report.
- Carl Pike introduced the ARB report.
- No new actions.
- No new submissions.
- Need to continue education that all improvements or property changes need to go through the ARB first, or could become a covenant problem.
- Gary Justus presented the covenant report.
- 5 outstanding covenant complaints.
- Matt Armbruster was in attendance to discuss complaint on his property.
- Board recognized this had been a long process.
- Matter was still un-resolved.
- Board has been in contact with Jefferson Country Zoning.
- Matt indicated that he had been served a contempt violation by the County.
- Board and Matt discussed situation and potential resolutions.
- Board asked that Matt put in writing his proposal to resolve the situation.
- Mark Kelly discussed EM signage.
- Topic first introduced at January board meeting.
- Article included in last newsletter.
- Signage question has 3 elements.
- What to do with current signage condition (refurbish or replace)?
- What to do with 3 entrances with no current signage?
- What to do with special event signage?
- Presented cost estimates for those 3 options.
- Decided to table main signage and special event signage for further consideration.
- Motion and approved to approve new signage for 3 entrances pending zoning approval and the generation of $1,500 in new membership drive in May. Estimated cost for signage $2,200.
- Andy Potter discussed using email to notify residents in advance of upcoming Board meetings (email Monday before Thursday meeting).
- No new business was presented.
- Next Board Meeting is scheduled for May 28th.
- Meeting was adjourned.
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