EMHA Board Meeting Minutes
for 5/28/09
Location:
Conference Baptist Church
Attendees:
Board / Committee Members:
- Carol Pike — President
- Mark Kelly — VP
- Carl Pike — Architectural Review Committee Chair
- Gary Justus — Treasurer / Covenants Control Committee Chair
- Andy Potter — Membership Committee Chair
- Glenn Vandine — Secretary
- Debby Humphrey — Newsletter
- Kelly Schmeer — Neighborhood Watch
Residents / Committee Volunteers:
- Armond Azharian
- Michele Force
- Judy Ostenaa
Session Commenced 7:05 PM:
- Glenn provided the Secretary’s Report - the board minutes can be
found on the website, but let me know if you need a copy; the summary of
the board meetings can be found in the newsletters; Judy plans to write
an article in the newsletter about week control.
- Residents and Board / Committee members introduced themselves — see above for attendance.
- Gary provided the Treasurers Report — reviewed the Treasury Balance
Report line by line; budget is approximately $9,000; list of bills to
pay and recent expenditures; will assess if we need to update the annual
budget.
- Michelle and Tami were not available to provide an update on the
garage sale (coming soon) and the Signs. There is a hike coming up soon
for Berrien Mountain - keep in mind that they are giving out tickets
for riding bikes on the trail; should look into rules and maintenance of
DMP (Denver Mountain Park).
- Andy provided the Membership Report — we are in the middle of the
membership drive; first thing was to organize the information; sent out
notices in April; what are the boundaries of Evergreen Meadows; in
Evergreen Meadows, there are 220 total paid members; 309 emails
representing 269 households; can receive information via email,
hardcopy, or both; working on increasing the number of email addresses;
need to enhance the notice in the newsletter about receiving the
newsletter via email and saving a tree.
- Debby provided an update on the Newsletter — will check with Linda
on availability for helping with newsletter; had a few people interested
in advertising; need to advertise for the remainder for the year.
- Kelly provided an update on the Neighborhood Watch — visited a
number of new homeowners; we bring cookies & bread; need to revise
list of items to include in welcome packets; most people are interested
in joining EMHA; a lot of wildlife activity; will start using the email
for neighborhood alerts; how often do we send the alerts; how about
keeping an eye out for new residents; there were new signs installed for
the neighborhood watch; each quarter, Kelly plans to have an awareness
gathering; any interest about "National Night Out" (2nd Tues in August) ?
- Clara was not able to attend, but she continues to work on the
visual appeal of the website; May version of the Meadowlark & Sign
Survey is posted on the website.
- Carl provided the ARB Report — 5 requests and all have been
approved; how do you handle where people built something without ARB
review ?
- Andy provided the Sign Report — received 150 responses from 300
emails — wow! People generally like the old signs, but like new signs
as well; need to spend more time analyzing the information; generally
people like stone signs but don’t care for lighted & "T" signs; good
experience with survey system and should use it more often to solicit
feedback from the community.
- Judy discussed weeds — need to stay on top of it; encourage
residents to get out and work on their weeds; more education to new
residents; how about weed awareness day (provide literature); thistles
are already starting to grow; these should be sprayed or dug up; this
could affect property value.
- New Business - Carol has received a number of constructive comments
from various residents — pot holes in the road, trimming the trees; need
to notify the Country (Jeff Co Road & Bridge) for road repairs.
- Considering fire danger, Carol spoke to the Fire Department -
there’s money available via grants; yes, we’re interested in learning
more about this program.
- Renters — we have a lot of renters with children that would like to
be involved in the community events; how about the renters being
"friends of Evergreen Meadows"; is it the homeowners responsibility to
pay the dues; should we put together a proposal for this ?
- Andy mentioned comments from residents — cleanup day, how about Boy
Scouts doing volunteer work; ballpark needs some cleanup; how about
small committee for quarterly volunteer group for special projects.
- Next Board meeting — Michelle and Tami will discuss the summer picnic.
Action Items:
- Develop a plan for moving forward with the Block Captains - Andy & Kelly
- Schedule weed spraying in common areas - Judy
- Provide Judy with map of common areas - Carol
- Setup meeting to learn more about grants for fire mitigation - Carol - Completed
- Create proposal of how to handle renters - Carol
- Add article in newsletter about community cleanup - TBD
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