Evergreen Meadows Homeowners Association Annual Meeting Minutes
October 22, 2009, 7:00 p.m.
Conference Baptist Church
Attendance
Board/Committee Members
- Mark Kelly — President, Covenants Control
- Andy Potter — VP, Membership, Neighborhood Watch
- Gary Justus — Treasurer
- Debby Humphrey — Communications (Newsletter)
- Marti Weiskopf — Architectural Review, Special Events
- Judy Ostenaa — Weed Committee
Session Commenced at approximately 7:00 PM
- Mark opened meeting; Andy confirmed quorum.
- Andy discussed nominations and qualifications to be on the EMHA
Board — motion made to elect the 7 nominees and second nomination
received — passed unanimously.
- Introductions of Board members; Members can be found on the EMHA website.
- Thanked Peter for volunteering for Signs
- Gary provided the Treasurer’s Report (see separate report)
- Mark provided the Covenant’s Report (see separate report)
- Andy provided Membership report
- 283 paid members out of 490 property owners.
- Neighborhood watch — created an alert process via email
- Weed Committee
- 2 programs: 1. Education (2 times in summer) and 2. Postcards sent to those who have weeds and help them find a solution.
- Will upload pictures of common weeds to EMHA website.
- HOA takes care of common areas by spraying 2 times per year — Spring and Fall
- Would like an expert to discuss as a group — researching the moles and invasive grasses.
- Events committee
- Marti had a drawing for a pumpkin and carving kit; thanked attendees for attending.
- Thanked Tami Courtney and Michelle Parr for past years’ (multiple) service
- She explained the four existing activities and asked about interest in additional activities.
- Sign-up sheets are available — please provide additional ideas.
- Communications
- Clara handles the website and Blog and Debbie handles the newsletter — 4 — 6 issues per year — also, neighborhood watch.
- Newsletters sent to all 490 property owners; $25 business card ad per issue.
- No unfinished business
- New Business
- Voted on commercial insurance proposal - approved
- Meeting adjourned at 8:40 PM
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