EMHA Board Meeting Minutes
3rd Quarter 2010 - Quarterly Meeting - July 22, 2010



Location:
Conference Baptist Church

Attendees:
  • Board / Committee Members:
    1. President, Covenants Control — Mark Kelly
    2. Communications (Newsletter) — Debby Humphrey
  • Residents:
    1. Dave Mondlick
  • Non-Residents:
    1. Dale Wizieck
Not in Attendance (Absent Board Members provided notice of not being able to attend this Board meeting):
  • Board / Committee Members:
    1. VP, Membership, Neighborhood Watch — Andy Potter
    2. Treasurer — Gary Justus
    3. ARB — Steve Rooney
    4. Weed Committee — Judy Ostenaa
    5. Secretary — Glenn Vandine
    6. Special Events — Marti Weiskopf

Meeting opened at 7:11 PM
  1. Mark opened the meeting.
  2. Gary was absent and did not provide an update to the Treasury Report. However, Debby Humphrey will conduct a financial audit before the October annual meeting.
  3. Mark provided an update for the Covenants:
    • 8 Covenants items outstanding, all are in process.
  4. Mark provided an update for the ARB.
    • 5 submissions to the ARB since last Board meeting.
  5. Mark provided an update for Membership:
    • 55 percent (257 of 469) paid - on track to match last year’s membership drive.
    • EMHA has email addresses for 68 percent of residents.
  6. Debby provided an update for Events:
    • Garage sale had 29 homes participating. The traffic on Sunday was very low, but Fri / Sat results experienced a better volume than Sat/Sun.
    • Clean-up day was successful, resulting in a trailer full of trash being removed from the Evergreen Meadows.
    • Slash Collection Day was successful, resulting in an estimated 58 cubic yards of slash being removed from Evergreen Meadows.
    • Volunteers are needed to help plan and execute the annual picnic. A resident will mow the ball field in preparation for the picnic.
    • As December approaches, EMHA will remind residents to be energy conscious when creating holiday light displays.
    • Debby reported that the Meadowlark ad revenue year-to-date is $425, and Meadowlark print/mail costs year-to-date are $779.98.
    • The EMHA Board has sent 11 Alerts and 20 News emails, respectively, year-to-date.
  7. New Business items:
    • Debby reported that the Evergreen Meadows road resurfacing project is 2 - 4 weeks behind schedule due to weather and scheduling conflicts.
    • Speaker: Dale Wizieck (JeffCo Sheriff Deputy) - residents can request a "vacation check" (deputy drives by your house three times per day) or "extra patrol" from JeffCo Sheriff’s office by calling 303.271.0211 (non-emergency number).
    • Neighborhood watch equals "eyes and ears." Call 303.271.0211 as soon as you see something suspicious: don't wait! Open garage doors, unlocked doors or unlocked cars are the easiest opportunities for crime, so don't be a victim by leaving yours open or unlocked.
    • Deputy Wizieck can help residents address "No’s" on residential security survey available at http://jeffco.us/jeffco/sheriff_uploads/security_survey_home.pdf.
  8. Unfinished Business items:
    • An outstanding covenants issue (junk vehicle) has been resolved by the owner removing the vehicle.
Meeting adjourned at 8:57 PM

ACTION ITEMS AND NEXT STEPS
From Previous Board Meeting:
  1. Contact the Board, if you’re interested in assisting with Events or other volunteer opportunities.
New Items:
  1. None