EMHA Board Meeting Minutes
Annual Board Meeting - October 28, 2010


Location: Conference Baptist Church

Attendees:
  • Board / Committee Members:
    1. President, Covenants Control — Mark Kelly
    2. Communications (Newsletter) — Debby Humphrey
    3. Architectural Review — Steve Rooney
    4. VP, Membership, Neighborhood Watch — Andy Potter
    5. Weed Committee — Judy Ostenaa
  • Residents:
    1. Tim Biglen
    2. Peter Dulken
    3. Gayle Gordon
    4. Jan Hurst - interested in Membership and Landscape ('get togethers for mature members', 'Dinner club')
    5. Denise Karpinski - Covenants and Landscape (weeds)
    6. Nancy Nagel
    7. James Robison
    8. Pam Schaible
    9. CJ Shibly
    10. Janet Shibly
    11. Glenda Smith - interested in Communications or Covenants (not both)
    12. Margaret Thompson
Not in Attendance (Absent Board Members provided notice of not being able to attend this Board meeting):
  • Board / Committee Members:
    1. Treasurer — Gary Justus
    2. Secretary — Glenn Vandine
    3. Special Events — Marti Weiskopf

Session commenced at approximately 7:10 PM
  1. Mark opened the meeting.
  2. Mark explained that the Board Meeting Minutes from July 2010 are online at the EMHA website at http://www.emha.us.
  3. Wayne Shephard (Evergreen Fire Rescue) and Tim Biglen (Elk Creek Fire Rescue)
    • Tim explained that JeffCo has jurisdiction over fire bans and JeffCo Department of Health has jurisdiction over slash burns. There are two types of fires:
      1. Recreational Evergreen - no permit required, Elk Creek - permit required
      2. Slash JeffCo - permit required, Elk Creek and Evergreen - fee - slash fires are allowed 11/1 - 3/31 http://www.firewise.org is a good website for fire mitigation information.
    • Good idea to use large house numbers to mark your home address.
  4. Judy provided the Weed Report.
    • dry weeds equal fire danger
    • 5 common areas in Evergreen Meadows were sprayed twice in 2010
    • Contact JeffCo’s Alicia Doran to report neighbors with a weed problem - it’s good to talk to the neighbors as well
    • EMHA will plan a weed education program, probably in May 2011
    • We will try to link colored pictures to the emha.us website
    • Judy will pursue the possibility of volume discount for Evergreen Meadows residents through LAM Tree Service
    • Spring is best time to spray weeds
  5. Debby provided the Financial Report
    • EMHA fiscal year changed to 1/1 to 12/31 last year
    • Expenditures are $2,572 less than budgeted for YTD
    • Total balances for all accounts 10/24/10 is $18,584.40, and she conducted an audit of EMHA's financial records with Gary Justus on 10/24/10, and everything appears in order
    • Our money market account balance is $7,252
    • No large bills expected for remainder of year
    • PayPal costs $1.32 for each membership due paid via PayPal
    • EMHA Board Members do not get compensation for their services
  6. Steve provided an update for the ARB
    • Five requests since July 2010 - explained that ARB guidelines are in effect to protect all homeowners
    • Please be ambassadors to remind neighbors to submit approval request or alert the ARB to a project in process
    • A resident requested written approval of projects in the future
  7. Mark provided an update for the Covenants Control
    • Explained the three-step process for covenant violations
    • There are four open violations in process
    • He requested volunteers to assist with this process
  8. Nominating Committee
    • We have reached a majority of Board members and a quorum of members to validate the meeting and election of 2011 Board members.
  9. Andy provided an update for Membership
    • Andy reported 280 of 469 properties are members
  10. Debby provided the Communications Report
    • Sound-off feature in Meadowlark got good response first round
    • News and Alerts Blog has been added on website
  11. Debby provided the Special Events Report
    • Events occurred to date:
      1. Easter Egg Hunt
      2. Community Garage Sale
      3. Evergreen Meadows Picnic
      4. Berrian Mountain Hike
    • Holiday lighting contest is coming in December
  12. Andy provided the Landscaping Committee Report
    • Clean-up day was a huge success!
    • Hopefully, slash collection will be a bigger success next year.
  13. Mark asked for volunteers for all committees for 2011.
  14. New Business items:
    • No new business items.
  15. Unfinished Business items:
    • No unfinished business items.
Meeting adjourned at 8:55 PM

ACTION ITEMS AND NEXT STEPS
From Previous Board Meeting:
  1. Contact the Board, if you’re interested in assisting with Events or other volunteer opportunities.
New Items:
  1. None